Compensation and Government Contracting Trends

Understanding industry-specific compensation trends has always been a way for compensation professionals to remain forward-looking and proactive as it pertains to developing competitive compensation packages. Government contractors navigate a compensation environment that is highly regulated, auditable, and risk-sensitive, making staying knowledgeable of current pay practices and trends a priority for compensation planning. This particularly becomes critical for government contractors as informed pay decisions sit at the intersection of cost control, talent strategy, and risk management.  

From building competitive and defensible labor rates for government proposals to confidently passing Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) audits, insight into industry dynamics and trends sets government contractors in a better position for success. In ERI’s recent webinar on 2026 Compensation Trends for Government Contractors, Jonas Johnson, Ph.D., took a closer look at these trends and the shifting market forces that ultimately influence compensation management for government contractors. Beginning September 2025, data that have been historically available have become unavailable. Thus, the findings in this webinar are based on the current economic environment, specifically looking at the trajectory of compensation growth.  

Current Workforce Growth 

Three sectors were the focus of this webinar: defense, information technology, and health care. All jobs in the United States experienced growth at the average of 2.12% in 2025. In 2025, jobs for defense contractors grew by 2.70%, while jobs for health care contractors grew by 2.27%, meaning both sectors experienced higher job growth than the national average. Alternatively, jobs for information technology contractors lagged behind the national average with job growth of 1.41%.   

However, all numbers are down from the historic job growth average of 3% on a year-to-year basis. For instance, in 2023, job growth for defense, health care, and information technology contractors were 4.50%, 4.11%, and 4.76%, respectively, with the U.S. national growth average at 4.12%. All three sectors experienced a drop in job growth from 2023 with numbers lower than what is to be expected on a long-term moving average. Despite some areas outperforming the national average, the trend among all contractors and organizations throughout the economy points towards a decrease in compensation growth.  

Labor Market – Job Postings 

According to an article from Indeed, all contractor jobs since January 2025 have been down by 15%, with all job postings in that same period down by 0.60%.1 In terms of recruitment, government contractors are not currently recruiting at the same rate as other organizations in the economy. This leads to the inference that there is slower compensation growth, suggesting a weakening labor market that impacts certain sectors more than others (e.g., information technology). 

Openings, Hires, and Quits 

In terms of the open economy, the open jobs rate is currently 4.6%, up from 4.3% in the last quarter but below the 10-year average of 4.9%. Hires are at 3.2%, down from 3.3% in the last quarter. Despite the surges due to seasonal hiring, the overall trend points toward consistent drops in actual hires. Quits dropped to 1.8%, down from 2.2% in the last quarter.  

As of September 2025, the reported unemployment rate is at 4.4%, close to full employment. (Generally, full employment falls around 4%.) Despite significant movement in the labor market since September 2025, official data have yet to be released. According to ADP, October saw an addition of 47,000 jobs. However, November lost 32,000 jobs, resulting in a net gain of 15,000 jobs over October and November.2 Now, the question comes down to how many people are entering the workforce on a monthly basis.  

Based on the Federal Reserve of St. Louis, 153,000 jobs per month must be added to the economy in order to maintain a consistent unemployment rate and break even with the current unemployment rate.3 This suggests that the reported numbers are not consistent with the current unemployment rate, with the actual unemployment rate being possibly higher than the reported 4.4%.  

Moreover, beginning October 2020, there has been a growing gap between open jobs and hires, demonstrating a structural change in patterns. This could be due to multiple factors, such as “ghost postings,” in which postings are intended to be unfulfilled, an inconsistent distribution of employees looking for work, or a limited number of skilled candidates in a given area for hire. 

Figure 1. Tracked data on open jobs vs. hires since October 2015.

Inflation 

As of September 2025, inflation is currently at 3%, and 10-year inflation is at 3.1%. With the Federal Reserve’s target of 2% for inflation, the current rate is higher than what is desirable within the federal target.  Since September 2025, some data sources have become unavailable. But, based on economic circumstances and patterns of inflation since September, the trajectory of inflation is generally increasing. In the long term, this points towards higher compensation growth as the demand for higher compensation increases amidst inflation. 

Contract Terminations 

Overall contract terminations in the U.S. in 2025 were 9,500, worth approximately $32 billion. The Armed Services Board of Contract Appeals (ASBCA) saw a 34% year-over-year increase in the number of appeals, with 67% that were sustained. The Civilian Board of Contract Appeals (CBCA) saw a 22% increase in appeals, with 61% of those appeals sustained. It is likely that, among the contracts that were terminated, the number may be smaller due to these appeals. Now, which government agencies were impacted by these terminations? 

Among a sample of 1,000 contracts, ERI analyzed the government contractors that terminated contracts in 2025 and compiled them into three distinct groups, which are shown in the charts below. Group 1 are government contractors with over $10 million in contracts, group 2 with $1-10 million in contracts, and group 3 under $1 million in contracts.  

Figure 2. Government contractors with contracts over $10 million terminated in 2025

 

Figure 3. Government contractors with contracts of $1-10 million terminated in 2025

 

Figure 4. Government contractors with contracts under $1 million terminated in 2025

Using ERI’s Salary Assessor to Build Market-Based Contracts  

Because government contractors tend to target specific percentiles based on the type of contracts that they are targeting, ERI is the preferred government salary data source for government contractors to set reasonable and competitive rates. Using ERI’s Salary Assessor, subscribers can look up market-based labor cost targets in specific percentiles from the 10th percentile to the 90th percentile. ERI’s compensation management platform provides access to the validated government contractor salary compensation survey data needed to set competitive and strategic rates for proposals.  

When deciding on rates for proposals, contractors often need to weigh contractual requirements with market realities, especially when positions span multiple labor categories, locations, and skills/certifications. ERI’s Salary Assessor supports that workflow by helping teams align a labor category (LCAT) to a defensible market benchmark, choose a target percentile that matches the competitiveness of the role, and reflect geographic differences so that the same job is not priced identically in different labor markets. It provides a consistent way to document assumptions and keep rates aligned across departments and bids, so that government contractors are not rebuilding logic from scratch with each proposal. 

Ready to make compensation management easier? Click here for a free demo to begin your journey with ERI!  

Sources

  1. Stahle, Cory. “Job Applications From Federal Workers Cooled in May After DOGE-driven Spike.” Hiring Lab, Economic Research by Indeed, 26 June, 2025. www.hiringlab.org/2025/06/26/job-applications-from-federal-workers-cooled-in-may/. Accessed 16 Dec, 2025. 
  2. Wallace, Alicia. “A first look at November hiring shows the private sector lost 32,000 jobs.” CNN, 3 Dec, 2025. www.cnn.com/2025/12/03/economy/us-adp-private-jobs-report-november. Accessed 16 Dec, 2025. 
  3. Bick, Alexander and Victoria Gregory. “Breakeven Employment Growth: A Simple but Useful Benchmark.” Federal Reserve of St. Louis, 15 April, 2025. www.stlouisfed.org/on-the-economy/2025/apr/breakeven-employment-growth-simple-useful-benchmark. Accessed 16 Dec, 2025. 

AI in Compensation and Benefits Strategies

Between September 2 and September 29, 2025, ERI conducted a survey of organizational responses concerning artificial intelligence (AI). There were 240 organizations that submitted answers to the survey during that time. The goal of this survey was to identify the changes that organizations are making to their labor and compensation practices, particularly regarding artificial intelligence, remote work, and organizational culture. This paper is one of several that will offer insight into the present impact of these compensation and policy drivers, beginning with AI tools and their implementation. To summarize the results of this portion of the study, ERI’s white paper, Artificial Intelligence and Compensation Strategies – Fall 2025is organized around three topics: AI expectations, AI implementation, and AI impacts.

This blog post will highlight some of the most salient findings in the white paper, though readers are encouraged to download the complete white paper, which drills down into the survey results in greater detail. ERI’s Artificial Intelligence and Compensation Strategies – Fall 2025 reveals that most organizations continue to be highly optimistic about AI and the benefits that they expect to reap. However, while AI tools are currently being implemented, there is some hesitation around their use for compensation and workforce management. The key findings are summarized below:  

AI Optimismin Compensation 

Across industries and organizational scope, many are anticipating that AI will benefit their industry, organization, and workforce. This is an upward trend that continues from 2024 and is reflected in the large volume of organizations that intend to implement AI in some way. Among those that do not currently have plans, much of the apprehension surrounding implementation had to do with uncertainty that was either implied or outright stated as expected to be cleared with time. Essentially, for those who might be considered a part of the “AI-hesitant” camp, the general attitude can be summarized as, “AI isn’t in the right place for us yet.” The exception to this is those organizations with significant data privacy and confidentiality concerns or companies that have or necessitate a human-over-AI preference for their work.  

High Volume of AI Integrationwithin Compensation Planning 

Consistent with their optimism, many organizations – about 77% – are actively using AI in their existing work processes. Most use AI for streamlining rote mundane tasks or otherwise use AI as a supplementary tool for decision making and document analysis. The most common types of tools that are being used are off-the-shelf products, such as ChatGPT, Copilot, or Gemini. These are tools that can be leveraged to accomplish a variety of tasks, however, not every organization has the internal skillset or knowledge base to maximize their utility. Regardless, on average, organizations reported that there have been some improvements in productivity and workload due to AI. However, whether this necessarily aligns with the high expectations for AI’s impact on the organization will need to be investigated further in future studies.  

Figure 1. Percentage of organizations using each AI tool

Limited Impact on Compensation Decisions and Job Displacement 

An often-echoed fear among workers is that AI will replace them or, at a minimum, significantly impact their compensation. Currently, though, most organizations are not allowing AI to influence compensation, and very few have removed jobs because of it. However, there does appear to be a small increase from 2024 in those organizations that are doing so. This trend may change as organizations continue to integrate with AI and develop established policies and philosophies for their usage, especially decisions that directly impact their employees. It is worth highlighting that, while AIdriven compensation is generally not being used, some organizations are using AI in other related practices, such as job matching, market research, benchmarking, and even performance evaluations. The extent to which AI is being used as the decision maker versus a supplemental assistant in these processes will be considered for later study.  

Figure 2. Is AI currently influencing compensation in your organization?

Minimal Cultural Impact 

Beyond the more forward-facing metrics of organizational success, such as productivity and workload, the current study also sought to evaluate how AI’s introduction has shaped companies’ cultural landscapes, specifically, communication and trust. In general, it appears that AI has somewhat improved communication in three different areas: between employees, between leaders and their employees, and between the organization and their customers. At this time, employees’ trust in leadership and the organization is largely unwavering in the face of AI, although this may change with time. It may be important, as well, to consider employees’ and customers’ perceptions of AI, especially for person-to-person interactions. As Kirk and Givi (2025) highlighted in the case of generative AI in marketing communications, people tend to view AI-driven content quite negatively.  

Tentative Organizational Trust in AI  

While organizations do have highly positive expectations of AI and continue to integrate it, organizations do appear to have somewhat low confidence that AI is trustworthy and reliable. This may be a consequence of its limited application, such that organizations do not have a broad enough range of experience with AI to evaluate it affirmatively. Although this does echo the sentiment of hesitation that AI is “not there yet” for some organizations, such as those that cited concerns with privacy, reliability, and consistency. The specific reasons behind this level of trust will need to be examined more closely.  

Figure 3. Percentage of organizations that agreed/disagreed with trust statements

Summary

In summary, many organizations are optimistic and excited about the potential for AI to improve their businesses. AI tools continue to be implemented at high volume while companies see improvements to their productivity. However, this is partly colored by a subtle hesitation, one that often accompanies new technology, that is expressed by limited tool implementation for sensitive processes like compensation and workforce management. As organizations strive to keep abreast of this emerging technology, there appears to be a delicate balance between full throttle integration and healthy skepticism that is pushing many toward a future with AI as a commonplace tool.  

To learn more about how ERI approaches artificial intelligence in compensation management to save time, improve data accuracy, and enhance decision making, please download ERI’s recent white paper: ERI’s Focus on AI in Compensation. 

References: 

Kirk, C.P., & Givi, J. (2025). The AI-authorship effect: Understanding authenticity, moral disgust, and consumer responses to AI-generated marketing communications. Journal of Business Research, 186. https://doi.org/10.1016/j.jbusres.2024.114984   

Pay Equity and Transparency in the European Union

Equality between men and women as it pertains to equal pay has been a fundamental principle of the European Union (EU) since the Treaty of Rome of 1957, which established the European Economic Community (EEC). Since 1957, a number of EU laws have sought to clarify and expand the principle of gender equality to include working conditions, social security, access to goods and services, work-life balance, maternity protection, parental leave, and equal treatment in work in a self-employed capacity.1 However, according to a recent report by the European Commission, “A Union of Equality: Gender Equality Strategy 2020-2025,” the EU still has a 15.7% gender pay gap.2   

In an effort to close the gender pay gap, the European Union recently adopted a new law, Directive 2023/970, to specifically address pay equity and transparency. According to the Official Journal of the European Union, the purpose of Directive 2023/970 is “to strengthen the application of the principle of equal pay for equal work or work of equal value between men and women through pay transparency and enforcement mechanisms.”3 Directive 2023/970 was adopted in 2023 with a three-year implementation period ending on June 7, 2026, with companies obligated to report for the entire period of 2026. This means that employers in EU member states need to have the required systems and processes in place by January 2026 to comply with the reporting requirements.4 This article will outline the main points of the EU Pay Equity and Pay Transparency Directive so that HR and compensation professionals can prepare and take the necessary steps toward compliance.

What Is the Objective?

The goal of Directive 2023/970 is to end gender-based pay inequity by mandating greater transparency in salary structures and improving employee access to pay information. 

What Is the Scope? 

The Directive applies to both public and private sector employers and covers all individuals in an employment relationship under national law in the EU, including part-time, fixed-term contract, temporary employment agency, and digital platform workers, often known as workers in the “gig economy.” In addition, the Directive seeks to improve the rights of job applicants during the recruitment process.5 

Key Transparency Measures 

The Directive seeks to increase transparency in pay structures and improve employee rights to access compensation information, including candidates applying for jobs. While the specific legal requirements of the Directive should be reviewed carefully for compliance, here are the key transparency measures to consider: 

Pay Transparency before Employment 

Employers must disclose the initial pay or pay range for a position to candidates prior to the interview or job offer stage to encourage transparent negotiation. Also, employers cannot request current or prior salary amounts from candidates. Job titles and job advertisements must also be gender neutral.5 

Transparency in Compensation Structures 

Employers must provide employees with the criteria used to establish pay levels and pay progressions. This does not entail disclosing individual pay information for specific employees; rather, companies are obliged to provide accessible statistical data on compensation structures based on gender-neutral and objective criteria for progression, such as skills, seniority, results, and impact.4 

Employee Rights to Information 

Employees can request details on their individual pay levels and average pay levels for their category of work (i.e., those performing the same or equivalent work) broken down by gender. Employers have up to two months to supply this information after the request has been submitted.5  

In addition, employers can no longer impose confidentiality clauses regarding employee compensation. Employees cannot be discouraged from sharing their pay information, but disclosure must be specifically for the purpose of enforcing equal pay rights. Keep in mind that these requirements must also comply with EU data protection legislation.4 

Reporting Obligations 

Companies with 100 or more employees are required to publish data on gender pay gaps, including (but not limited to) data on overall and median pay gaps, variable pay, the proportion of women and men in each pay quartile, and the gender pay gap within each category of work. If unjustified gender-based pay disparities exceed 5% within any worker category, then they must be rectified within six months. Otherwise, employers are obligated to conduct a joint pay assessment with employee representatives to pinpoint the causes and implement corrective action plans. 

The reporting requirement timelines vary by organization size: 

  • Employers with 100 to 149 employees: reporting every three years from 2031 
  • Employers with 150 to 249 employees: reporting every three years from 2027 
  • Employers with 250 or more employees: annual reporting from 2027 5 

How Can ERI Help You Achieve Equal Pay? 

Organizations of all sizes can turn to ERI’s Assessor Platform to develop transparent, data-driven pay structures.  Our robust salary survey database provides the current market data that you need to benchmark jobs accurately, set consistent pay ranges, define pay grades and easily export customized reports that clearly communicate the criteria for your pay decisions, such as years of experience, level, organization size (revenue, assets, number of employees, or fiscal year budget), skills, certifications, shift differentials, and much more.  

In addition to providing the data and analytical tools needed for transparent benchmarking, ERI’s Compensation Management solution includes tools specifically designed to address internal pay equity, including gender-based pay gaps. Subscribers can use the Pay Equity tool to comb through a selected Employee List and compare pay for members of a protected group, such as gender, to identify differences in base salary, incentive, or total cash compensation based on job title or another control variable, such as department, location, seniority, grade, education, performance, or hire date. Users can easily export Pay Equity reports to share findings and follow up with action plans to resolve any unjustified pay disparities. After implementing any corrective actions, the platform makes it easy to update Employee Lists with new compensation information so that subscribers can rerun Pay Equity audits and check that all gender-based pay gaps have been resolved. 

Use ERI’s Pay Equity tool to identify gender-based pay disparities. 

References: 

  1. “Equality between Women and Men.” EUR-Lex, Publications Office of the European Union, 3 Oct. 2021, eur-lex.europa.eu/EN/legal-content/glossary/equality-between-women-and-men.html. 
  2. European CommissionDirectorate-General for Justice and Consumers. “Communication from the Commission to the European Parliament, the Council, the European Economic and Social Committee and the Committee of the Regions. A Union of Equality: Gender Equality Strategy 2020-2025.” Document 52020DC0152, EUR-Lex, Publications Office of the European Union, 3 May 2020, eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:52020DC0152. 
  3. European ParliamentCouncil of the European Union. “Directive (EU) 2023/970 of the European Parliament and of the Council of 10 May 2023 to Strengthen the Application of the Principle of Equal Pay for Equal Work or Work of Equal Value between Men and Women through Pay Transparency and Enforcement Mechanisms.” Document 32023L0970, EUR-Lex, Publications Office of the European Union, 10 May 2023, eur-lex.europa.eu/eli/dir/2023/970/oj/eng. 
  4. Pop, Ancuța and Cătălina Șuhan. “Pay Transparency in Practice: What It Means for Companies and Their Executive.” Business Review, 10 Nov. 2025, business-review.eu/business/legal/pay-transparency-in-practice-what-it-means-for-companies-and-their-executives-290716. 
  5. Thenmayr, Florina. “The EU Pay Transparency Directive: How Companies Can Prepare for New Rules on Equal Pay.” Legal 500, 14 Nov. 2025, www.legal500.com/developments/thought-leadership/the-eu-pay-transparency-directive-how-companies-can-prepare-for-new-rules-on-equal-pay/. 

 

Designing Remote and Hybrid Compensation Models for Your Workforce

Arising out of necessity in the COVID-19 pandemic, flexible work models have become commonplace worldwide. Many organizations across various industry sectors now recognize that flexible work arrangements yield both high performance and productivity as much as an in-office environment. Not only that, but many employers are adopting hybrid work models — in which employees are required to work a set number of days on-site but can work remotely other days — and remote work models — in which employees work exclusively from home or other off-site locations — as an effective tactic to appeal to job seekers and retain top talent.  

According to a recent study conducted by Robert Half, 88% of employers provide some type of hybrid work option, with hybrid job postings growing from 15% in Q2 2023 to nearly a quarter (24%) of new jobs in Q2 2025.1  With trends such as these, flexible work arrangements are expected to remain a common option offered by many organizations.  

Ultimately, hybrid and remote work have redefined traditional methods of compensation management, requiring HR teams to shift from traditional (in-office) to distributed (multi-geographic) workforce models. Because of this, compensation structures that are market-backed and equitable are at the core of an organization’s compensation strategy for a flexible workforce. 

The Challenges of a Flexible Workforce 

Setting pay policies has never been a simple task. With the rise of flexible workforces, HR and compensation specialists must consider the complexity and sensitivity of remote and hybrid compensation methods. While there are benefits to flexible work arrangements, it does not come without potential challenges, such as these:

Equity and fairness: Managing fair pay for a hybrid workforce can be complex. Imagine two employees who perform similar roles and are paid the same rate but work in different locations. Employee A works in-office in a high-cost urban area near company headquarters, while Employee B works remotely from a lower-cost area. Despite earning the same salary, these employees may have significantly different purchasing powers, potentially impacting morale and satisfaction. Alternatively, basing compensation on where the employee is located or performing their job using costoflabor differentials or location-specific salary data can still lead to a perception of unfairness if the differences in compensation are not communicated well. Often, striking the right balance requires transparency in pay methodology and consistent justification for pay rates. 

Management and performance: Managers can find it difficult to communicate with remote workers, presenting a unique challenge in encouraging a collaborative work environment, in addition to providing feedback and training, especially to less experienced employees. Potential issues may also arise from misconceptions of reduced accountability and productivity as observing employee performance gets tricky.  

Data and administration: Remote and hybrid work models may introduce more administrative demands, such as managing pay structures between different locations, tracking and adhering to pay regulations between locations, and setting appropriate benchmarks for remote roles by incorporating a mix of geographic market values. 

HR and compensation professionals must tailor their approach to fit an individual organization’s unique compensation strategy and goals as there are various approaches to hybrid and remote salary planning 

Common Approaches to Compensation for Hybrid and Remote Workforces

As organizations adapt to hybrid and remote work, compensation models must evolve to balance fairness, competitiveness, and flexibility. Here are some approaches that HR and compensation experts may use to structure pay for distributed workforces: 

Geographic Market-Based Pay: Many organizations consistently anchor pay to the geographic location of the employee or job-performed. For example, a software engineer in Austin might earn more than a counterpart in Lima due to higher regional pay norms in Austin. In this case, using geographic-specific salary survey benchmarks ensures that pay is equitable and defensible.  

Figure 1. Use ERI’s Salary Assessor to benchmark pay for job titles in specific geographic locations, customizing analyses by industry, organization size, and more.

National Pay with Adjustments: In other cases, organizations may use an approach that combines national base pay rates with geographic adjustments to manage compensation for branch offices. For example, an organization might set a standard salary structure based on the nation of their headquarters, such as a company located in Los Angeles benchmarking pay against U.S. national average rates, and adjust pay for remote employees in specific locations based on the differences between the local labor market and the national average, treating them like branch offices. Implementation often involves the use of geographic differentials to determine different pay rates for the same job or salary level.  

Figure 2. Use ERI’s Geographic Assessor to analyze geographic differentials for branch offices as compared to the U.S. national average. 

Geographic Bands: Geographic banding is a common method that groups locations with similar labor costs into pay bands or tiers. Grouping similar locations together into a single band allows for simpler administration, while still matching relatively closely to local labor market conditions. For example, in ERI’s Remote Worker Compensation Strategies” white paper, a possible scenario places any location with a costof-labor differential between 94.1 and 104.0 into Band 1. This band has a width of 10 centered on 100%. Compensation planners could also structure bands in different ways, such as placing a band of 10 in the 100-109 range or using bands of 5 in the ranges of 100-104 and 105-109. Once the number and ranges of bands are determined, administrators can assign differential adjustments to the bands. In this example, Band 1 might carry a 0% adjustment, Band 2 a +10% adjustment, and Band 3 a +20% adjustment, thus creating a simple and consistent framework for adjusting compensation by location.

Targeted Remote Acquisitions: As organizations adopt remote hiring, they gain access to a wider pool of talent. This might offer a particularly useful approach for talent acquisition of executives and individuals in technically-skilled roles. For example, AI-savvy and LLM/ML experts may receive additional premium pay due to the current high demand and limited supply of talent in this area. This makes regular benchmarking with ERI’s survey data essential, helping organizations identify where skill premiums are warranted and adjust pay accordingly to attract and retain top talent. 

Figure 3. Use the Adjustments tool in ERI’s Salary Assessor to apply pay premiums for targeted Skills and Certifications.

Cost-of-Living Adjustments: Another less common approach entails viewing the remote worker as a relocated employee. This may require making a cost-of-living adjustment (COLA) to maintain the employee’s purchasing power in the remote location. Cost-of-living pay refers to an adjustment to help employees cover the rising costs of necessities, such as housing, food, and health care. Though compensation is generally determined by the cost of labor (based on the supply and demand of labor in a specific location and industry), a cost-of-living adjustment may be particularly helpful when managing relocations.  

Figure 4. Use ERI’s Relocation Assessor to compare the cost of living in two or more locations based on earnings level, home size, home ownership or rental, family size, number and value of automobile(s), and other user inputs.

These are just a few approaches that HR and compensation professionals can employ to develop effective talent and compensation strategies for their hybrid and remote workforces. For a more detailed discussion of remote pay practices and trends, download ERI’s “Remote Worker Compensation Strategies” white paper. 

Hybrid and Remote Workplace Trends 

Despite the popularity of flexible work arrangements, ERI’s “Remote Work, AI, and Compensation Best Practices – Spring 2024” survey results white paper highlights a possible shift away from remote work in a post-COVID-19 world. According to ERI’s ongoing survey of remote work practices, 36% of respondents reported that, while they are hiring remote workers, it is only under certain circumstances. Additionally, in comparing Q2 to Q4 2024, there was a notable 10% increase in participating organizations reporting that they are not hiring remote workers but are hiring on-site employees instead.  

ERI’s survey results demonstrate that, more than anything, compensation models are not a one-size-fits-all solution. As some organizations move away from an exclusively off-site remote work model towards flexible hybrid work options, ensuring that an organization’s compensation strategy is adaptable to ever-evolving work practices is crucial to maintaining equitable and competitive compensation.

Using Data to Drive Competitive Compensation

Effective hybrid and remote compensation design depends on leveraging accurate salary survey data and innovative compensation management technology, as provided in ERI’s Assessor Platform, the trusted solution for HR and compensation professionals.  

Reliable data are the key to ensuring that an organization’s compensation decisions are fair, competitive, and defensible. For over 35 years, ERI has been focused on gathering salary survey data and researching pay to inform our compensation solutions, offering HR and compensation specialists vetted and validated data for salary planning. ERI’s platform houses a comprehensive database, helping subscribers easily access the current data that they need to set pay and manage compensation in specific markets. 

Using ERI’s Assessor Platform, an essential resource for organizations of all shapes and sizes, subscribers can access accurate market data, optimize workflows, and manage complex compensation models to ensure that pay stays fair and competitive for hybrid and remote workplaces. From benchmarking pay in a specific market and analyzing geographic differentials to applying skill premiums and comparing the cost of living in multiple locations, ERI’s Assessor Platform has the data and resources that you need to successfully manage compensation for flexible workforces. See for yourself what makes ERI’s Assessor Platform a crucial resource in compensation management by trying a free demo today! 

Source: 

  1. “Remote Work Statistics and Trends for 2025.” Robert Half, 3 Sep, 2025, https://www.roberthalf.com/us/en/insights/research/remote-work-statistics-and-trends. Accessed 16 Oct, 2025.

 

How Does Compensation Management Software Help Employers?

Strategic compensation planning is a fundamental component of good organizational management, providing a basis for monitoring progress and assessing results, as well as recommendations and guidance in managing total employee rewards. Planning contributes to organizational stability and growth, helping companies stay on track to reach their goals.  Since labor costs make up the majority of expenses for most organizations, it is critical to understand the various components that make up these costs.  Strategic compensation planning requires compensation analysis, which can be a complex process; however, it is a necessary tool to control costs and ensure fair practices and pay.   

Compensation analysis is vital to providing fair, equitable compensation, one of the key components necessary to attract and retain the best talent.  A regular and thorough compensation analysis provides the data and insights needed for critical decisions related to employee salaries.  This ensures that an optimal compensation budget is developed and allocated efficiently, which can have a considerable effect on the company’s bottom line.

The Compensation Planning Process

In the planning process, some companies rely on home grown spreadsheets and databases for calculating and analyzing compensation planning data.  Some months before the final budget is due, employee data is extracted from the payroll system.  The data are analyzed to project the costs of an overall annual salary increase, which may include merits, internal equity, and market adjustments.  Additionally, those spreadsheets are used to forecast commissions, bonuses, and incentives, and to perform cost analyses based on various what-if scenarios.  While spreadsheets can be a great tool, they lack critical functionality and scalability.  The analysis process using spreadsheets is cumbersome, requiring manual manipulation of large amounts of quickly outdated data.

This process is also rife with the possibilities of human error – overwriting formulas (even protected cells), entering the wrong information, adding or deleting columns/rows, etc.  Even with sophisticated queries, macros, and pivot tables, last minute changes and updates can compromise the integrity of the data.  This responsibility usually falls on a generalist with competing priorities that make it difficult to create and maintain the integrity of the spreadsheet and then take an analytical and objective review.  The spreadsheet process usually involves a Compensation or HR team member parsing data into individual spreadsheets, which are then emailed to managers for recommendations.  After the spreadsheets are returned, they are reviewed to identify and fix any errors, recalculated with changes tracked, and consolidated into one spreadsheet for overall review. 

Market analysis requires linking external data to make informed decisions about job offers, determine salary compression, and evaluate if salaries are keeping pace with competitors for labor. A company needs extensive data to determine how it is doing, which involves calculating position in range, compa-ratio, external competitiveness, internal equity, fair pay analyses, geographic differentials, and levels.  Any resulting compensation changes must then be communicated with the payroll department, most likely using another spreadsheet with all the same risks for error.  Communication of changes is accomplished by merging a Word document with the spreadsheet and distributing it to managers and ultimately employees.  Compensation continually changes based on both the internal and external environment, and this methodology is cumbersome at best.  It is pretty clear that spreadsheets fall short of what is needed to effectively manage compensation planning.  Given the business impacts at stake, organizations have a compelling case for investing in a compensation management solution

Why You Should Use Compensation Management Software

With the right automated compensation software in place, HR and compensation teams can shift from a tactical approach to more strategic efforts, including improving the quality of manager decisions regarding compensation.  It allows timely refinement of a compensation strategy.  Beyond the immediate value to HR and compensation teams, automated compensation management solutions can optimize productivity and provide real-time results for salary planning. Managers are able to review their direct reports, accessing comparators both internally and externally.  They can immediately see the impact of decisions to not only their team, but also the organization as a whole.  Transparency of decisions can often curb one-off decisions made in a silo. 

Compensation management software can link directly to the payroll system using automated tools like ERI’s HRIS integration, so real-time updates to the employee population allow for meaningful what-if analyses, as well as an understanding of the financial impact of salary adjustments, merit increases, fair pay analyses, projected bonuses, and incentives.  It allows agility, flexibility, and visibility – one can clearly see where there are equity and compression issues.  As with most data-driven approaches, better decisions are possible.  With the help of compensation planning tools, companies can get a clear picture, spot areas for improvement, and understand and evaluate the effectiveness of their compensation strategies.  It is important to develop an auditable compensation planning process that is transparent.  Extensive reporting capabilities also provide a more convenient way of analyzing information. For example, ERI’s Compensation Management platform includes an array of reporting options, such as the new Employee Pay Alignment report that helps users easily update employee compensation to align with market data, pay grade midpoint, or pay grade range. The Total Rewards Statement is another popular report that provides a complete breakdown of pay for an individual employee, including current base, incentive, and long-term compensation, plus benefits, with employee and employer contributions for each benefit option.

Compensation management software helps businesses streamline and automate their compensation planning process.  It accomplishes this by optimizing budget allocations and aligning compensation decisions with an organization’s guidelines.  Compensation has become much more complicated than it once was.  Strategic compensation planning must maximize the effectiveness of the budget for each employee and department, while providing compliance and governance to ensure that employees are not only compensated fairly, but also motivated and engaged. 

ERI’s Salary Assessor provides a Compensation Management solution that walks you through the planning and implementation of your organization’s compensation plan. From defining pay grades and planning employee benefits to incorporating your salary surveys and managing total rewards, ERI’s Compensation Management platform gives you a complete picture of employee compensation. Combined with ERI’s robust salary survey database, this application provides all of the necessary resources to develop comprehensive and competitive compensation strategies that help attract and retain top talent and allocate rewards responsibly and fairly.  The investment in a reliable compensation management solution is worth it and can have a considerable positive effect on organizational success. 

Using Shift Differential Pay Practices to Stay Competitive

HR and compensation analysts in particular industry sectors often utilize shift differentials as part of a greater compensation strategy to manage highly complex workforces, support operations, and incentivize employees. In certain sectors, such as health care, manufacturing, and logistics, shift differentials remain a core compensation practice utilized by organizations to compensate workers who take on necessary – but undesirable – shifts.  

These industry sectors often navigate unique circumstances that require organizations to respond to critical staffing challenges, such as issues with retention, in addition to a highly competitive labor market. For instance, the COVID-19 pandemic increased demands on health care workers, which later contributed to a shortage of workers across all regions in the United States.  Moreover, as reported in a study conducted in 2023, 91.1% of nurses experienced high levels of burnout, with 61% of nurses experiencing low levels of satisfaction.1 

Statistics like these make shift differentials a necessary compensation practice in industries that must rely on continuous operational hours. 

What Makes Shift Differentials a Strategic Tool in Compensation Management? 

Since 2023, the health care sector has experienced a resurgence in employment, with a steady increase in employment for most of 2025.2 Despite this, employee retention remains a critical concern, making shift differential pay premiums a strategic tool to attract and retain the talent needed for staffing 24/7 operations. 

Other industry sectors experience similar staffing concerns to those in health care. The manufacturing sector, for instance, continues to rely on shift differentials to cover its 24/7 production and warehouse operations. As the manufacturing industry sector faces challenges related to global competition and supply chain changes, organizations must turn to effective compensation strategies, such as incorporating shift differentials in addition to attractive pay and benefits, to retain high-performing employees. 

What makes shift differentials such an essential aspect of an effective HR and compensation strategy is that they are used by organizations as a type of pay premium, typically given to hourly employees, in order to compensate them for work hours that fall within a designated time window, usually outside the regular hours, such as a “second” or “third” shift. Shift differentials are typically paid as a premium, in addition to the nonexempt employee’s hourly rate, for the entire period that an employee is working on that particular shift. Differential pay is commonly used when the shift being worked is considered a hardship, or if competing companies offer similar compensation. 

The Benefits of Using Shift Differentials 

In part, integrating shift differentials into an organization’s compensation strategy works to entice prospective employees to jobs that entail hours outside of what is considered a “normal” workday. Organizations stand to gain several benefits from implementing shift pay: 

  • Improved staffing and coverage: Incorporating shift differentials in an organization’s compensation model will improve employee turnover rates, reducing the need to stretch the workforce to compensate for a labor shortage or continuous recruitment and training of new employees. 
  • Maintain operational hours: Many organizations require continuous, sometimes 24/7 operations. For example, some organizations work on an international scope, with customers expecting services around the clock due to time differences. Shift differentials facilitate staffing organizations with continuous operational hours, ensuring that customer expectations are met.  
  • Enhanced employee retention and motivation: Burnout is prevalent across myriad industries, including the health care sector. Implementing shift differentials is an effective way to maintain continuous 24/7 care for patients while providing nurses and other health care workers with supplemental compensation for additional work hours in strenuous roles.  

Incorporating shift differential pay practices has proven to be an essential aspect of compensation models in an array of industry sectors, offering HR and compensation professionals an effective way to create more attractive compensation packages. Understanding how to calculate and when to implement shift differentials is vital to a successful compensation strategy.  

Best Practices: Using Shift Differentials to Stay Competitive  

Meeting industry demands alongside employee expectations is a challenge in compensation management. Incorporating shift differentials into an organization’s compensation model can be an effective strategy, but it is crucial to not only accurately calculate shift differentials but also understand how to effectively implement them. Here are a few best practices to bear in mind: 

Define Your Organization’s Pay Policy Clearly 

Understanding your organization’s policies for compensation and pay premiums, in particular, is one of the first steps to the successful administration of shift differentials. In addition, HR and compensation professionals must pay close attention to legal requirements, such as ensuring that pay adjustments are compliant with FLSA standards.3 After gaining familiarity with these policies and requirements, it is important to carefully define the criteria for shift differential pay:  

  • Specify which shifts (e.g., day, night, or swing shifts), locations, and job functions or levels of responsibility qualify for the differential.  
  • Decide whether to offer a percentage increase or a flat-rate dollar amount for each qualifying shift.  
  • Apply the policy consistently across all eligible employees to avoid discrimination or favoritism.  

Use ERI’s Assessor Platform to Manage Shift Differentials 

After you have clearly defined the parameters for these pay adjustments, administering shift differentials becomes easier, with less room for error, when you tap into ERI’s Assessor Platform. ERI’s platform houses the benchmarked survey data that you need to apply data-driven shift differential pay and essential software to support, administer, and track these changes. ERI is the solution to all your compensation needs, allowing your team to implement effective pay adjustments, such as shift differential, as well as pay premiums for education, skills, and certifications. 

Using ERI’s robust salary survey database and Compensation Management platform, HR professionals can easily evaluate and administer shift differential pay, including these steps: 

  • Gather the benchmarked survey data needed to ensure that the shift differentials being considered are competitive in a specific industry. 
  • Compare internal pay with ERI’s benchmarked survey data, with shift work premiums applied, to justify (or change) rates.  
  • Account for specific shift differentials while managing an organization’s overall compensation plan. In ERI’s Salary Assessor, the shift work adjustment feature allows the user to easily apply a day, night, or swing shift differential to the selected job.  
  • Customize and apply percentage increases for selected shift types. Depending on the shift type associated with the selected job, there may be no increase in compensation, a salary increase based on ERI’s research, or a custom hourly adjustment assigned by the user. After selecting a day, night, or swing shift differential, the user can evaluate the assigned adjustment associated with the shift work for the selected job: 

No change: ERI data shows no compensation difference for this shift. This means that applying this shift does not increase the salary. 

Premium: ERI data indicates a compensation increase for this shift. However, the salary increase is predefined and not customizable. 

Custom: This shift type is not linked to the selected job in ERI data. Users can add this shift manually and set a custom hourly adjustment.  

Figure 1. Users can easily select the desired shift adjustment in ERI’s Salary Assessor. 

Communicate Adjustments Effectively 

Upon administering these pay changes, HR and compensation teams must communicate these adjustments effectively by not only working with department leaders, but also transparently circulating these adjustments. When doing so, it important to follow these best practices:  

  • Make the policy readily available in the employee handbook or company intranet. 
  • Ensure employees understand which shifts are eligible, how differentials are calculated, and how they will appear on their paychecks.  
  • Provide comprehensive training for managers so that they can accurately schedule shifts and approve timecards in line with the policy. 

 It is also good practice to review and update premiums at least annually with a market review to ensure that salary adjustments remain competitive and fair. 

ERI Is Your Data-Driven Compensation Management Solution 

ERI provides the trusted Compensation Management solution that companies in today’s competitive market need to design and manage complex plans. Our Assessor Platform houses a robust salary survey database, continuously updated to ensure that organizations have access to the most current and accurate data available for an array of job titles, locations, and industries.  HR and compensation professionals can easily customize the platform to meet their organization’s goals, drilling down on the data and features needed for success. Get access to reliable, benchmarked salary survey data and make data-driven decisions for effective compensation management, all in one platform.  

Are you ready to start managing compensation using ERI’s innovative platform? Try a free demo to begin your journey with ERI today.  

Sources: 

  1. Galanis, Petros et al. “Increased Job Burnout and Reduced Job Satisfaction for Nurses Compared to Other Healthcare Workers after the COVID-19 Pandemic.” Nursing reports (Pavia, Italy) vol. 13,3 1090-1100. 14 Aug. 2023, doi:10.3390/nursrep13030095. https://pmc.ncbi.nlm.nih.gov/articles/PMC10443294/. Accessed 6 Oct, 2025. 
  2. “Employment Situation Summary.” U.S. Bureau of Labor and Statistics, 5 Sep, 2025.  https://www.bls.gov/news.release/empsit.nr0.htm. Accessed. 6 Oct, 2025. 
  3. “Fact Sheet #23: Overtime Pay Requirements of the FLSA.” U.S. Department of Labor. Rev. Oct, 2019. https://www.dol.gov/agencies/whd/fact-sheets/23-flsa-overtime-pay. Accessed 6 Oct, 2025. 

Case Study: Winning Executive Talent with Long-Term Incentives on a Startup Budget

Challenge 

Like many growing startup organizations, StartingUp, LLC, had ambitious plans to expand its health data platform. The hardworking compensation analysts found the organization, however, could afford neither the Silicone nor Los Angeles Valley salary price tags for the top-tier talent that they need to push their burgeoning startup to great performance levels. Their early-stage funding capped cash compensation, resulting in a difficult recruiting experience – their candidates were fielding offers from larger companies boasting well-structured and stocked salary packages. 

They asked themselves, “How can we make candidates an offer that they can’t refuse without overpaying or promising unsustainable equity payouts?” Their team needed a credible, data-backed way to compete without exceeding pay budgets. 

Solution 

Using ERI’s Executive Compensation Assessor, the team pulled Total Compensation and Long-Term Incentive (LTI) benchmarks for key leadership roles, taking these key steps: 

  1. Get percentile-based pay estimates across all industries at the national level, looking to the 10-25th percentile range for base pay to be market competitive while keeping their small budget in mind. 
  2. Review the estimated mix of compensation to explore common base pay vs. incentives vs. equity payouts to inform pay package components and mixes to build up to once more funding or capital for payroll is achieved. 
  3. Survey the prevalence of equity pay for their executives using Total Compensation reports to supplement their base pay offer benchmarked at a low percentile. Since their goal is to use LTI to make the base salary more acceptable, in this case, they survey the median to higher percentiles of LTI data to get highly competitive equity pay rates. They decide to benchmark LTI at the 75th percentile for all executive positions with an option for a 5-year payout schedule.  
  4. Examine how firms structured specific LTI components in total packages, comparing stock awards, option awards, and other perks. 

Figure 1. The Total Compensation resource in ERI’s Executive Compensation Assessor reports total cash compensation, long-term incentives, total direct compensation, and total compensation at specific percentiles, along with charts displaying the estimated mix of compensation and the prevalence of certain pay components in an executive pay package based on the job title, organization size, and industry selection.

Figure 2. The Survey & Proxy Analyses table in ERI’s Executive Compensation Assessor displays salary, bonus, and total cash compensation, with maximum reasonable compensation limits for an organization’s top jobs, plus estimates of stock awards, option awards, non-equity compensation, pension, other compensation, etc., at specific percentiles. Use the Refine List feature to customize a list of comparable companies and access source documents, such as proxy and 10-K files.

Results  

Instead of just guessing how much equity to offer and blindly building a long-term incentive plan for executives, this company can benchmark realistically against actual market data and should see improved offer acceptance rates for their executive roles. This gives them and their candidates peace of mind. They can expect the results of their market analysis on equity pay to help reshape offers and successfully hire seasoned leaders on a lean salary and equity grant budget. By looking at the prevalence data, they were able to decide whether to offer equity at all. Comparing percentile ranges for base pay allowed them to align offers to the right level of competitiveness. Getting LTI data informed total reward package components, and they were able to educate stakeholders on how the organization’s compensation mix stacks up with the market

The Platform for All Your Organization’s Needs

ERI’s Assessor Platform is key to optimized salary planning. Our robust compensation management solution houses the salary survey data and applications that you need to design competitive and effective compensation structures. From benchmarking with reliable market data to analyzing geographic differentials and conducting pay equity analyses, ERI’s comprehensive platform is an innovative way of merging integral salary survey data with efficient features, all in one system.

Are you interested in ERI’s unique compensation solutions? Try a demo to jump-start the way you manage compensation!

Case Study: Benefits Benchmarking for Market Competitiveness

Challenge 

Like other organizations in their field, CodeBreakers, LLC, faces the difficult challenge of staying competitive as a mid-size technology company in a saturated industry. Their goal is to attract and retain talented candidates with advanced technical skills to meet the needs of upcoming product development. However, during their annual workforce evaluation, analysts found the organization struggled with high turnover, and further investigation uncovered that the key employees that they lost were hired by local companies with more attractive benefits offerings. The high attrition rate led to unexpected additional costs in hiring and recruiting and put a strain on productivity and employee morale.  

With so many workforce issues stemming from benefits issues, compensation analysts set out to create a data-driven solution without exceeding the company’s budget. 

Solution 

Using ERI’s annual Benefits Benchmarking Survey and the Benefits resource in ERI’s Salary Assessor, the HR team accessed current market data on the types of benefits offered and employer contribution rates for comparable companies, as specified by geographic region, industry sector, and organization size. This helped the team to benchmark their internal benefits offerings against current market data and evaluate if they were misaligned with the market.  The analysts at CodeBreakers discovered that they were not competitive in terms of employer contributions and did not offer sufficient paid time off (PTO) for long-term employees, as well as common additional benefits, such as telecommunication benefits. With accurate and fully vetted market data on benefits trends and practices in hand, they began to create an action plan to improve their benefits packages. 

Figure 1. Benchmark employer-provided, employee non-cash benefits using ERI’s Benefits Benchmarking Survey. The report emphasizes health care benefits, with additional sections on paid time off, retirement, life and disability insurance, and executive perks.

Figure 2. Get current benefits data for benefits offered (including medical, dental, vision, prescription drug, paid holidays, paid vacation, paid sick leave, retirement, and telecommuting), health care coverage, and PTO using the Benefits resource in ERI’s Salary Assessor.

Next, the analysts utilized the Benefits Administration feature in ERI’s Compensation Management solution to strategize and implement additional benefits and increased employer contributions. They could easily define diverse benefits plan options, including health and wellness benefits, financial and retirement benefits, time-off and leave benefits, mandatory benefits, and additional benefits, to efficiently manage the administration of selected benefits and keep track of employer and employee contributions, while keeping an eye on their budget. 

Figure 3. Use the Benefits Administration feature in ERI’s Compensation Management platform to define benefits plan options, including health & wellness benefits, financial & retirement benefits, time-off & leave benefits, mandatory benefits, and additional benefits, to administer in your organization.

Finally, they were able to quickly download and share Total Rewards Statements to provide a complete breakdown of pay for each individual employee, including current base, incentive, and long-term compensation, plus benefits, with employee and employer contributions for each benefit option. Using the Total Rewards Statements, the analysts of CodeBreakers began communicating both benefits and compensation offerings more clearly, showcasing the organization’s commitment to rewarding employees and retaining their workforce. 

Figure 4. Export a Total Rewards Statement to share a complete breakdown of pay for an individual employee, including current base, incentive, and long-term compensation, plus benefits, with employee and employer contributions for each benefit option.

Essentially, with the following steps, the team was able to access external benefits data, build a competitive benefits program, and administer internal benefit plans:

  1. Get accurate and fully vetted market data on benefits trends and practices based on specific sectors, organization size, and regions to compare to their internal data, see where they misalign with the market, and create an action plan to improve benefits packages.
  2. Examine individual factors, such as the types of benefits being offered and employer contribution rates that similar companies incorporate in their benefits packages, to maintain a competitive advantage and inform benefits planning.
  3. Define benefits plan options with the Benefits Administration feature in Compensation Management, including health and wellness benefits, financial and retirement benefits, time-off and leave benefits, mandatory benefits, and additional benefits, in order to manage the administration of selected benefits and keep track of employer and employee contributions.
  4. Download and review Total Rewards Statements for an individual employee to see a complete breakdown of their pay, including current base, incentive, and any long-term incentive, plus benefits, with employee and employer contributions for each benefit option.

Results 

With access to accurate market data on current benefits practices and trends, this organization will be able to benchmark internal data against these findings, designing competitive benefits packages that will improve employee retention and morale, control costs, and ensure that benefits offerings meet employee needs and expectations. By consistently benchmarking internal data against market data, the company will be able to retain talent through data-informed benefits offerings while employees get to enjoy well-rounded benefits packages that were formerly lacking. Leveraging the Benefits Administration solution and Total Rewards Statement in Compensation Management will also contribute to better budget management and improve employee relations as the company will be able to communicate the value of individual benefits to employees.

The Platform for All Your Organization’s Needs

ERI’s Assessor Platform is key to optimized salary planning. Our robust compensation management solution houses the salary survey data and applications that you need to design competitive and effective compensation structures. From benchmarking with reliable market data to analyzing geographic differentials and conducting pay equity analyses, ERI’s comprehensive platform is an innovative way of merging integral salary survey data with efficient features, all in one system.

Are you interested in ERI’s unique compensation solutions? Try a demo to jump-start the way you manage compensation!

Case Study: Aligning Local County Government Pay with Regional Salary Data

Challenge 

Before using ERI’s Assessor Platform, Harris County had no formal market pricing process established. Working without reliable compensation data was inadvisable, and the county faced difficulties benchmarking salaries, ensuring pay equity, and staying compliant with labor regulations. 

Solution 

Harris County turned to ERI to obtain more coverage for county government and law enforcement roles, such as Animal Control Officer, Police Chief, Housing Manager, and many other municipal jobs whose salary data are often hidden behind the walls of the internal agencies in which the roles operate. As ERI obtains more and more municipal jobs through ongoing compensation research projects, ERI is able to provide reliable ranges for jobs that are otherwise difficult to aggregate, including law enforcement and firefighting jobs, as well as other municipal job titles related to utilities, public works, parks and recreation, housing, emergency management, and city administration. Harris County also used the Hybrid Jobs feature as part of their benchmarking process, enabling them to combine and assign weighting to multiple component survey jobs to provide even more accurate benchmark data for niche roles. 

Additionally, further aligning their internal pay structures to the market using geographic differentials provided in ERI’s Geographic Assessor, such as cost-of-labor and cost-of-living percentages, Harris County was able to clearly evaluate pay across Houston and surrounding regions and analyze pay differences between major labor markets to determine competitive pay rates.  

Furthermore, Harris County used easily downloadable Advanced Reports based on saved benchmark job lists that can be exported year after year for ongoing analysis of their pay practices. Employing these downloadable reports enables the Harris County team to check that they continue to provide pay that is equitable to the market. 

Results  

According to Director of Compensation, Amanda Porter, “ERI helps us evaluate current data accurately, while supporting fairness and compliance across roles. The rollout was seamless because our team was already familiar with ERI.”  Looking ahead, Harris County plans to expand its use of ERI’s Assessor Series by uploading employee data into the platform, using salary projection tools for long-term planning, and incorporating additional government and law enforcement benchmark jobs planned for inclusion in ERI’s platform soon. 

Figure 1. Choose from an array of municipal jobs, including law enforcement positions, to get detailed compensation data for an individual role in Houston using the Job Report in ERI’s Salary Assessor.

Figure 2. Create custom reports for a list of municipal jobs in various locations in the Houston area using Advanced Reports in ERI’s Salary Assessor. 

Figure 3. Compare geographic pay differentials at various salary levels for multiple locations in the Houston area at once in the Cost of Labor List in ERI’s Geographic Assessor.

The Platform for All Your Organization’s Needs   

ERI’s Assessor Platform is key to optimized salary planning. Our robust compensation management solution houses the salary survey data and applications that you need to design competitive and effective compensation structures. From benchmarking with reliable market data to analyzing geographic differentials and conducting pay equity analyses, ERI’s comprehensive platform is an innovative way of merging integral salary survey data with efficient features, all in one system.   

Are you interested in ERI’s unique compensation solutions? Try a demo to jump-start the way you manage compensation! 

Understanding Your Compensation Metrics

Numbers are not without meaning. HR and compensation professionals know for a fact that understanding what compensation metrics represent is a fundamental aspect of strategic and effective compensation management. More than that, interpreting compensation metrics accurately and insightfully allows HR and compensation professionals to evaluate and understand the effectiveness of their compensation strategy and administer the correct adjustments when necessary. 

Using current and accurate data, compensation metrics offer HR and compensation professionals an efficient and fruitful way to analyze internal compensation frameworks, such as salary structures, and ultimately align them with an organization’s philosophy or goals. Beyond compensation alignment, HR and compensation professionals utilize these metrics to meet various objectives at an organization, such as fair pay, budget alignment, and salary structure development.  

What Are Compensation Metrics? 

Compensation metrics are a key cornerstone of compensation management that enable HR professionals to effectively identify, measure, and analyze the impact of existing and planned pay practices in an organization. HR teams employ compensation metrics to monitor the extent to which their organization’s compensation practices and policies align with not only the market but also the organization’s budget and pay strategy.  

Here are some common purposes for the utilization of HR and compensation metrics: 

  • Create effective salary structures: Salary structures are the core of an organization’s compensation strategy. With effective metrics in place, HR and compensation professionals can create and maintain more accurate and strategic pay ranges or bands based on current market data 
  • Control costs: Organizations create fixed budgets, making it important for HR and compensation teams to not only stay within budget but also ensure fair and competitive compensation across the organization. Compensation metrics help HR and compensation analysts maintain effective compensation practices while staying mindful of an established budget. 
  • Measure the success of your organization’s compensation strategy: Compensation metrics are a reliable way to gauge the effectiveness of an organization’s pay practices and policies. When HR and compensation analysts track these metrics consistently, they can measure the performance of existing pay practices, creating the data-driven foundation for solutions to any issues that may arise. 

Tracking compensation metrics is an essential aspect of compensation management, but which compensation metrics prove to be the most valuable in compensation analytics? 

How to Track Compensation Using Metrics

Although far from representing the entirety of compensation metrics, the following are a few of the more common and essential compensation metrics that HR and compensation professionals encounter when analyzing pay:  

Compa Ratio 

Represented as a ratio, the compa ratio is the relationship of base pay to the pay grade midpoint. It is calculated by dividing the actual base pay by the midpoint of the corresponding pay range, as expressed in this form formula: 

The midpoint of the pay range usually represents the market value within the context of an organization’s compensation strategy or philosophy.  With that said, it becomes crucial for HR teams to periodically review (and update when necessary) an organization’s internal salary ranges and midpoints to align with market changes. Additionally, the compa ratio can be used to assess an employee’s progression within a specific salary band, as well as evaluate the competitiveness of an organization’s compensation plan against market data.

The target compa ratio value varies from organization to organization, although, in general, organizations often target a compa ratio value of 1 (for a 1:1 relationship with the midpoint). For example, let’s say a pay grade is defined with a minimum of $41,250, a midpoint of $55,000, and a maximum of $68,750, annually. If the employee’s salary is $55,000, then their compa ratio is 1, and the organization is on target. However, if the employee’s salary is $44,000, then their compa ratio is 0.8, and the organization may plan on adjusting their salary according to their philosophy and goals for the position and employee.

Comp ratio is also used as a critical metric in the design and administration of salary increases. To meet this end, subscribers to ERI’s Salary Assessor can use the Total Rewards feature in Compensation Management to plan salary increases based on employee performance, compa ratio, or market index, with results summarized in reports easily downloaded from the platform. 

Market Index

The market index is the comparison of an organization’s internal pay to the mean or other percentile of market salary values. While HR and compensation professionals use compa ratio to compare the base salary to an internal pay range midpoint, the market index is used to compare the base salary to the external marketplace. The market index is calculated using the following formula:

Represented by a ratio that compares salaries to a market reference point, the market index is ultimately utilized to track how an organization’s salary structure compares to that of the market, assisting HR and compensation experts in planning. For instance, with market index metrics, HR teams can choose to lead, lag, or lead-lag the market to support a long-term compensation strategy. This is especially useful to assess the effectiveness of an organization’s compensation practices in maintaining competitiveness amid changing market conditions. 

 

Figure 1. In ERI’s Salary Assessor, users can easily calculate the market index for various jobs at once in the Benchmark List.

 

Salary Range

The salary range, also known as the pay range, is a compensation metric typically used to determine employee pay. 

The salary range refers to a range of rates, from the minimum to the maximum, for a particular class or grade of jobs/employees. A salary range would consist of the following:

  • Minimum – the lowest rate for a job or group of jobs, often the entry hire rate
  • Midpoint – the competitive market rate, target, or control point*
  • Maximum – the highest rate that the organization is willing to pay for the job

* When a company needs to set the midpoint of a range at a different rate than the market, this is often called the “control point.”

As mentioned, the salary range is used to set employee compensation and, as such, is an integral part of an organization’s salary structure. Through an established salary range within the salary structure, HR and compensation analysts can identify other important metrics useful for analysis, including salary range penetration (an employee’s pay progression within their salary band), discussed below, and salary range spread (the percent difference between the minimum and maximum). Beyond that, tracking this metric helps a company retain a highly skilled workforce, control organizational costs, and remain market competitive.

 

Figure 2. Using the Job Report in ERI’s Salary Assessor, subscribers can access a specific job’s market-based salary range, determined by years of experience or organization size, industry, and location, to create accurate salary structures and set pay.

 

Range Penetration

The range penetration is a compensation metric that shows where an employee’s salary falls within their pay range. Like compa ratio, range penetration provides a clear view into where an employee’s pay falls within a salary band, offering insight into their pay progression and potential career growth within the pay band. Salary range penetration is particularly useful for HR and compensation analysts when planning pay increases, as it helps ensure that salaries are appropriately positioned within their salary ranges and supports alignment with organization pay objectives. Range penetration is calculated using the minimum and maximum of a salary range, as shown below:

Range penetration is occasionally used as an alternative to compa ratio as it provides a percentage, from 0% (minimum) to 100% (maximum), to demonstrate how far into the range an employee’s salary has penetrated. For example, if the range penetration is 50%, then the employee would be paid at the midpoint of their salary range.

How ERI Helps Compensation Experts Track Metrics

Tracking HR and compensation metrics is an integral part of sound compensation management. The compensation metrics discussed above are integrated in ERI’s Assessor Series, making our platform the ultimate compensation management solution to help you bridge analytics with compensation strategy. Try a free demo today to start using essential compensation metrics for effective benchmarking and comprehensive compensation management in your organization!